Career Center

JOB SUMMARY:
The Division of Hematology and Oncology at Vanderbilt University Medical Center is seeking a Clinical/Translational Research Coordinator to support ongoing research in the Older Adult Stem Cell Transplant and Cellular Therapy Clinics. The position will be responsible for coordinating the approval processes and conduct of research protocols, such that the integrity and quality of the clinical/translational research is maintained and the research is conducted in accordance within all policies, under occasional guidance.

POSITION OVERVIEW:

• Review SCT Priority list and help coordinate/schedule appropriate patients
  • Includes coordinating appt with PT if needed
• Call patients prior to visit: explain the reason for the visit, prep for visit including need to complete online questionnaires.
• Review questionnaires prior to the clinic visit to ensure completeness. If not complete, help them complete.
• Review medication list with patient. Call pharmacy to confirm (if possible).
• Perform Timed Up and Go, MoCA, FRAIL scale. (Would require training but these are frequently performed on clinical trials by research coordinators without healthcare background).
• Call local physician to relay recommendations.
• Follow up with patient 2-4 weeks post-visit. If barriers to recommendation completion, contact primary Older Adult SCT and Cellular Therapy Clinic provider and local provider to support.

KEY RESPONSIBILITIES:

• Proficiently prepares and processes new IRB research proposals, amendments, continuing review applications and adverse event reports according to institutional and departmental policies and procedures and federal regulations
• Accurately and compliantly prepares and maintains documents required to be maintained internally and available for regulatory authorities and/or the sponsor prior to, during and after the conduct of a clinical/translational trial. Participates in periodic site visits from sponsor, regulatory authorities and others to review research, source documentation and research procedures
• Identifies and procures equipment and supplies needed to fulfill project requirements (locally and across multiple sites, if required)
• Participates in the determination of eligible candidates for study participation, assuring participants fulfill eligibility requirements. Strives to ensure studies are completed in a timely manner through implementing effective screening and recruitment strategies and completing required documentation. Assesses and evaluates potential participants pertinent medical and historical information to ensure only appropriate subjects are enrolled in clinical/translational trials and remain eligible for continued participation
• Records data from source documentation and/or participant interaction onto case report forms (either paper or electronic) with awareness and attention to the requirements for accuracy, completeness and timeliness. Attends to query resolution in a timely manner. Assures research information is collected and stored in a manner that is compliant with regulations/policies and good clinical practice. Participates in site visits from sponsor, regulatory authorities and others to review research, source documentation, critical documents and research procedures
• Performs packaging and ships study specimens (blood, urine, etc.) to the sponsor or laboratory in accordance with sponsor and shipping guidelines and regulations, maintaining appropriate documentation
• With direction, develops and manages study budgets, monitoring efficient invoicing and taking appropriate action to maintain clinical trial billing compliance, providing reports investigators, department administration and funding agencies
• Serves as an advocate for human subjects by establishing and maintaining communication with Investigators, research staff, Sponsors, participants and representatives of professional organizations, participant advocates, and the public responsible for, or concerned about, protections for human participants of research and through ongoing monitoring of trial processes and participants
• Participates in the ongoing informed consent process, ensuring that human subjects, their families, and other health care providers clearly understand what is expected of and from them in the course of participating in a clinical/translational trial
• Participates in research related programs, such as the Clinical/translational Research Staff Council and its activities by submitting issues or suggesting solutions, and reviewing Council information, by attending meetings open to research staff and by sharing information with other research personnel
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

Bachelor's Degree (or equivalent experience) and > 1 year experience

Licensure, Certification, and/or Registration (LCR):

• Additional Qualification Information:
  
  • Prior to advancing to a Clinical/Translational Research Coordinator II, must have completed a Research 101 course such as RSS Boot camp; applicant/new hire must complete a Research 101 course within six (6) months of hire.
  
  
  Physical Requirements/Strengths needed & Physical Demands:
  
  • Light Work category requiring exertion up to 20 lbs. of force occasionally and uses negligible amounts of force to move objects.
  
  
  Movement
  
  • Occasional: Balancing: Maintaining body equilibrium to prevent falling when walking, standing, crouching or maneuvering self, patient and equipment simultaneously while working in large and small spaces
  • Occasional: Climbing: Ascending or descending stairs/ramps using feet and legs and/or hands and arms.
  • Occasional: Kneeling:Bending legs at knees to come to rest on knee or knees.
  • Occasional: Crouching/Squatting: Bending body downward and forward by bending legs and spine.Reaching above shoulders: Extending arms in any direction above shoulders.
  • Occasional: Reaching above shoulders: Extending arms in any direction above shoulders.
  • Occasional: Standing: Remaining on one's feet without moving.
  • Occasional: Push/Pull: Exerting force to move objects away from or toward.
  • Occasional: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles
  • Frequent: Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.
  • Frequent: Sitting: Remaining in seated position
  • Frequent: Walking: Moving about on foot.
  • Frequent: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another
  • Frequent: Reaching below shoulders: Extending arms in any direction below shoulders.
  • Frequent: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands.
  • Continuous: Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.
  • Continuous: Bimanual Dexterity: Requiring the use of both hands.
  
  
  Sensory
  
  • Occasional: Smell: Ability to detect and identify odors.
  • Occasional: Feeling: Ability to perceive size, shape, temperature, texture by touch with fingertips.
  • Continuous: Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information
  • Continuous: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.
  • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.
  
  
  Environmental Conditions
  
  • Occasional: Radiation: May be exposed to occupational radiation, requiring enrollment in VUMC's Radiation Safety Program which includes training, use of personal protective equipment with lead shielding, and personal dose monitoring.
  • Frequent: Pathogens: Risk of exposure to bloodborne pathogens and other contagious illnesses.